Parish Council documents and management

Latest versions of Council documents and policies:

The Council has a number of core documents that help it operate effectively.

SBC Council Members Code of Conduct . The code of conduct is adopted from Swindon Borough Council and guides how Councillors should conduct themselves.

Emergency Plan. The village emergency plan is designed to help residents in the case of emergencies within the village. Although most emergencies will be handled by Swindon Borough Council and the response services, this contains information on who to contact and what the Parish Council aim to do if an emergency occurs.

Financial regulations. The Financial Regulations govern our financial management processes and may only be amended or varied by resolution of the Council. They help ensure our finances are managed effectively and reduce risk.

Publication scheme. Our publication scheme summarises what information is available about the Council and where members of the public can access that information.

Standing Orders. Our standing orders are the written rules of the council. They are used to confirm the internal organisational structure and administrative processes used as well as how we manage our meetings.

Council Working Groups

The Council has a number of working groups that are given authority by the Council to conduct work or activities on its behalf. Each working group is given boundaries within which it operates, called Terms of Reference. The Terms of Reference for all Working Groups can be seen below.

Allotments Working Group Terms of Reference

Communications Working Group Terms of Reference

Finance Working Group Terms of Reference 

Open Spaces Working Group Terms of Reference

Planning Working Group Terms of Reference

Strategic Planning Working Group Terms of Reference

Council meetings

The Council aims to meet on the 3rd Tuesday of every month in the Village Hall. A few days before the meeting, an agenda will be posted to show what will be discussed. Residents are welcome to attend to observe the meeting and can raise any questions or issues they have in the “Open 10 minutes” session held at the start of each meeting.

The provisional dates for 2019-20 can be seen here.

The Parish Clerk

The role of Clerk is to ensure that the Council as a whole conducts its business properly and to provide independent, objective and professional advice and support. Our Clerk is Kevin Morgan.

He can be reached on the details below with any queries.

01793 686 150 or clerksmpc@southmarston.org.uk.

 

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