Parish Council documents and management

Latest versions of Council documents and policies:

The Council have a number of core documents that help us operate.

SBC Council Members Code of Conduct – Adopted 17.5.16. The code of conduct is adopted from Swindon Borough Council and guides how Councillors should conduct themselves.

Emergency Plan. The village emergency plan is designed to help residents in the case of emergencies within the village. Although most emergencies will be handled by Swindon Borough Council and the response services, this contains information on who to contact and what the Parish Council aim to do if an emergency occurs.

Financial regulations. The Financial Regulations govern our financial management processes and may only be amended or varied by resolution of the Council. It helps us ensure our finances are managed effectively and reduces risk.

Publication Scheme. Our publication scheme summarises what information is available about the Council and where members of the public can access that information.

Standing Orders. Our standing orders are the written rules of our council. They are used to confirm our internal organisational, our administrative processes and procedures as well as how we manage our meetings.

Council Working Groups

The Council have a number of working groups who are given authority by the Council to conduct work or activities on their behalf. Each of these working groups are given boundaries in which they operate, called Terms of Reference. The Terms of Reference for all our of Working Groups can be seen below.

Allotments Working Group terms of reference

Communications Working Group terms of reference

Finance Working Group terms of reference

Open Spaces Working Group terms of reference

Planning Working Group terms of reference

Strategic Planning Working Group terms of reference

Council meetings

The Council aims to meet on the 3rd Tuesday of every month in the Village Hall. A few days before the meeting, an agenda will be posted to show what will be discussed. Residents are welcome to attend to observe the meeting and can raise any questions or issues they have in the “Open 10 minutes” session held at the start of each meeting.

The provisional dates for 2018-2019 can be seen here.

The Parish Clerk

The role of Clerk is to ensure that the Council as a whole conducts its business properly and to provide independent, objective and professional advice and support. Our Clerk is Claire Penny. Claire has a Certificate in Local Council Administration (CiLCA) and a BA (Hons) in Leadership & Management.

She can be reached on the details below with any queries.

01793 686 150 or Claire.Penny@southmarston.org.uk.

Parish office opening hours: 10am – 2:30pm Monday to Thursday, 10am to 1:30pm Fridays.

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